Academic Regulations and Policies

Definition of Credit Hour

WITS offers courses over 15-week spring and fall semesters and two overlapping 8-week summer semesters (Summer Session I and Summer Session II). A student who enrolls in a minimum of 12 credits per a fall or spring semester is considered a full-time student. For the summer semester, full-time status is determined by adding the total number of credits taken in Summer Session I and Summer Session II. A student who enrolls in a minimum of 12credits per summer semester is considered a full-time student.

 

WITS defines one credit hour as an amount of work that approximates the following:

 

  1. Not less than one hour of classroom or direct faculty instruction and two hours of out-of-class student work per week for 15 weeks or the equivalent amount of work over a different amount of time; or
     

  2. At least an equivalent amount of work (as required in paragraph 1) in courses and academic activities where direct instruction is not the primary mode of learning, such as laboratory work, independent study, internships, practica, or other academic work leading to the award of credit.

Incomplete Grades

If a student has not completed all required course work but has completed at least 50%, she may request an Incomplete in the course. Granting an Incomplete is at the discretion of the faculty member and the Menaheles (Kodesh courses) or the Academic Dean (General Studies courses). If it can be determined that, without passing this course, the student will be in compliance with satisfactory academic progress standards, the incomplete will not be considered to affect her average or her satisfactory academic progress in that interim. If it is determined that without passing this course the student will not be in compliance with satisfactory academic progress standards, the student’s Academic Advisor will meet with the Menaheles or Academic Dean to discuss the situation. If they are able to determine that the student is making efforts in good faith to complete the missing work, they may allow her to retain the status of satisfactory academic progress in the interim.

Changes of grade or adjustments to incomplete grades after the conclusion of the semester for contracted courses are in accordance with the policies of the contracting institution.

If granted an Incomplete, students will have until that semester’s deadline to complete their missing coursework. Beyond that point, students must petition in writing to the Menaheles (Kodesh courses) or the Academic Dean (General Studies courses) for a further extension. Faculty is not authorized to grant individual extensions beyond the deadline. If no written request is submitted by the deadline, students who have not completed the required coursework will receive a grade of “F” for the course. The deadline for Fall Semester courses is May 15. The deadline for Spring and Summer semester courses is December 1.

 

Withdrawn Courses

Courses that a student withdraws from before the first drop deadline will not appear on the student’s transcript and will not be included in the number of credits attempted. From that point until the second drop deadline, a student dropping a course will receive a grade of “W” (withdrawal) for the course and the credits will be included in the number of credits attempted. After the second drop deadline, the student must complete the course or receive a grade of “F.” While a “W” does not factor into the GPA, an “F” does. Dropping a course due to health reasons requires documentation from a medical professional and approval from the Menaheles (Kodesh courses) or the Academic Dean (General Studies courses). There are no academic or financial penalties. All drop deadlines are noted on the Academic Calendar.

 

Transfer Credits

Transfer credits are not included in the GPA calculation; however, the credits accepted are counted toward the number of credits earned by the student.

 

Appeals Process and Mitigating Circumstances

A student who wishes to appeal a determination of probationary status, lack of Satisfactory Academic Progress, or similar issues must submit an appeal in writing to the Menaheles. The Menaheles will consider all relevant information, i.e., mitigating circumstances such as illness or death in the immediate family or other unusual situations. The student must also explain how her situation has changed to allow her to make satisfactory academic progress. The Menaheles will consult with faculty members as appropriate. The Menaheles’s decision will be conveyed to the student in writing within ten days of receipt of the student’s written appeal.

 

Repeating Courses

A student who wishes to raise the grade of a specific course may repeat the same course. Both courses and grades will appear on all official transcripts. However, credit is only earned once. The lower grade will not be calculated as part of the semester’s GPA nor the overall GPA.

All repeated courses are counted in the number of student’s attempted credits, but cannot be counted toward full-time enrollment status for the semester in which the repeated course is taken, unless the student is retaking a course in which she received a failing grade.

Students will be allowed to repeat a course provided the student will then remain within the time frame required for satisfactory academic progress.

Class Performance

Class performance is considered in determining a student’s final grade in a course. Attendance is an integral element of course performance. The instruction and guidance offered in the classroom is the cornerstone of a student’s education. While there is no formal attendance policy at WITS, students are expected to attend all class and laboratory sessions. Faculty factor attendance into the class performance element of the final grade. Classroom participation, another aspect of class performance, is expected and encouraged in order to facilitate the integration of independently prepared assignments with the subject matter covered in the classroom. Specific grading and class performance guidelines are found in the syllabus of each course.

Students are responsible for all material, assignments or exams missed during absences. Students who anticipate prolonged absences should inform their respective faculty member(s) and the Menaheles (Kodesh courses) and/or the Academic Dean (General Studies courses).

 

Missed Exams and Late Assignments

All assignments must be submitted by the due date and all exams must be taken as scheduled. Advanced permission and approval is required for extensions or accommodations. In the case of a last-minute emergency, a student must contact the respective faculty member as soon as possible and receive confirmation from the faculty of extension/accommodation.

The late exam policy is as follows:

  • Faculty must approve all requests to take an exam late. Faculty have the right to deduct points or otherwise penalize late exams.

  • If a student arrives late to any exam without a valid excuse for the lateness, the exam must be completed in the remainder of the allotted time.

  • All make-up exams must be scheduled with the Office of Academic and Student Affairs and taken in the WITS Testing Center. The cost for make-up exams is $10.00 per exam within the first week. After this time, the cost is $25.00 per exam.

  • Proctor fees are donated to the Menaheles Discretionary Fund.

Students should consult each course syllabus for the particulars of that course’s late work and exam policy.

 

Final Exams

Final exams must be taken as scheduled. Finals will be scheduled throughout the week, including Sunday and Friday. Work schedules or other commitments must be adjusted to conform to the final exam schedule. Students should plan accordingly. Any student who fails to take a final as scheduled will receive a grade of “0” for the final. Students may request to reschedule one final exam per semester. No requests will be considered without adequate documentation. Students must submit a Request for Rescheduling a Final Exam Form, available on the WITS website. If approved, the make-up final must be taken at a designated time. The cost for the make-up final is $35.

Student Records

The official academic records of all students, past and present, are maintained in the Office of the Registrar. The official transcript contains identifying information, a complete record of all coursework, transfer credits, academic status and any degrees or certificates granted. The transcript is retained as a permanent record of WITS.

A hard copy and digital academic folder is maintained for each student, and includes the degree program plan, application for admission, high school transcripts, standardized test scores reports, and transcripts from colleges attended. These files are open for student review upon request. All information in the student’s file is confidential.

 

Transcripts
Students are encouraged to review their transcripts. Students have one semester after the completion of courses to inform WITS of any error they believe to be on their transcripts.

Students may request an official WITS transcript to be sent to a designated recipient. This request must be submitted in writing with the required transcript fee. Transcript Request Forms are available on the WITS website. Students should allow two weeks from the date of the transcript request for processing. Telephone requests cannot be honored. Students may receive unofficial copies of their transcript at no charge. All financial obligations must be met before transcripts will be issued.

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