Leave of Absence Policy
Under certain specialized circumstances, and with approval from the Regional Office of the U.S. Department of
Education, a student may be granted an approved leave of absence. In order to be granted a leave of absence a
student must follow the procedures outlined below:
The student must request the leave of absence in writing to the Executive Dean. The request must be signed and
dated and must include the reason for which the student is requesting a leave of absence. A leave of absence will
not be granted if the reason for the request is not included. The Executive Dean will review the request for a
leave of absence within ten days of submission. If approved, the request will be forwarded to the Office of the
Registrar and the decision will be placed in the student’s academic file. Notification will be sent to the Office of
The student must submit the request for a leave of absence and must receive the approval prior to beginning the
leave of absence. The exception would be unusual circumstances when it is impossible for the student to do so,
i.e. if the student was in a car accident or other unforeseen emergency/disaster.
A student will only be granted a leave of absence if it can be expected that she will return from the leave of
absence on time. If it appears that the student may not return after the leave of absence, an approval will not be
The maximum time for an approved leave of absence is 180 days.
Students on an approved leave of absence will not be considered withdrawn from the institution and no refund
calculations will be made for Title IV financial aid received. Students who fail to return to school after an
approved leave of absence will be considered withdrawn from the institution as of the date of the start of the
leave of absence and refunds will be calculated accordingly.